From fuel request to reconciled invoice, attached to the flight

The problem

Fuel is one of the largest costs for any operator, yet in many small fleets the process is email and spreadsheets: requests typed by hand, price lists saved in a folder, invoices checked line by line against the tech log weeks later.

How BXI solves it

In BXI the fuel request is part of the flight. Requests and cancellations are emailed to the supplier from templates, and the fuel release and receipt are tracked as checklist tasks.

Supplier price lists are imported from spreadsheets so you can see the cost per supplier at each airport, and supplier invoices are matched to flights, with anomalies highlighted for the accounting team.

Key capabilities

• Fuel request and cancellation emails sent from the flight, using your templates.
• Price list import in Air BP, AEG Fuels, World Fuel Services and Jetex formats; cost per supplier per airport.
• Fuel invoice import and matching to flights, with approval, notes, archive and an anomaly report.
• Multi-currency handling with historical exchange rates.
• Uplift and fuel used captured from the tech log (TailLog, eATL or manual entry).
• Fuel cost, fuel used, ReFuelEU and EU ETS reports; CSV export for accounting.
• Automatic cancellation of the fuel request when the arrival airport changes.

What it changes in your day

Accounting stops matching invoices by hand against paper tech logs. Ops can see what fuel will cost at each airport before choosing a supplier, and the environmental reports come out of the same data.

Where Fuel Management sits in BXI

Fuel uses flights from Flight Planning, actual uplift from the ATL (TailLog or BXI eATL) and feeds the fuel and environmental reports in Reports & Safety.